Top 5 Best Long Distance Moving Companies in New York, NY

A long-distance move typically involves crossing state lines or covering a distance of over 100-250 miles. The specific criteria for long-distance moves vary among moving companies and depend on factors such as service type, routes, weight, level of service, and locations.

While local moving companies offering long-distance moves may be more affordable, especially for shorter distances (100 km), there are advantages to hiring a moving van line. Moving van lines have specialized expertise and extensive experience in the industry, increasing the chances of a smooth move. They also have the necessary equipment to properly crate and protect valuable items.

However, it’s important to note that moving van lines may not provide specific moving dates due to the multiple shipments they may have.

Clients may experience a waiting period of up to 2 weeks from the day the movers pick up the items. Additionally, estimates provided by van lines are non-binding and based on weight. The initial estimate is an approximation, and the final weight is determined on moving day by weighing the items.

Long-distance moving companies are required to provide written estimates. If you are moving across the country, there are two types of estimates you should know about.

Non-binding estimates

Non-binding estimates are commonly utilized by moving companies, particularly Van Lines, and they primarily rely on the estimated weight of your household items. However, it’s important to note that these estimates are not binding and subject to change. To determine the precise charges, the moving company will weigh your belongings on the day of the move using a scale. This allows for a more accurate calculation of the final cost based on the actual weight of your inventory.

Binding estimates

Binding estimates are less commonly used by moving companies for long-distance moves. Similar to non-binding estimates, they are based on the estimated weight of your household inventory. However, the key difference is that the moving company is obligated to honor the price specified in the estimate, as long as there are no changes to the inventory list.

It’s important to consider that several other factors will contribute to the total cost of your move. These factors include your location, the distance of the move, any additional stops required, and the time of year. The Federal Motor Carrier Safety Administration (FMCSA) sets the regulations governing moving quotes, and your chosen moving company must adhere to these guidelines when preparing your binding estimate.

All movers are required to assume responsibility for the value of the household goods they transport. There are three types of moving insurance protections specifically for long-distance moves:

Release value protection is minimal protections, and the most economical. It covers damage that occurs in the moving truck and can compensate at a rate of $0.60 per pound of the damaged item, there is no charge to you (cost typically included in the price, and no deductible).

Choosing full value protection means your mover is responsible for repairing, replacing or making a cash settlement for the lost or damaged items during the move. If you don’t decide the release value protection option, your mover will automatically provide this level of liability. The minimum coverage is $6 per pound for damaged items. Movers can limit liability for valuable items (antiques, jewelry), unless explicitly listed, ask them for a detailed explanation of this limitation before your move.

Although not widely advertised, premium insurance is essential for valuable items worth over $5,000, such as artwork or a grand piano. This insurance will cost approximately $150 to $250, and the deductible may or may not be applied.

Tipping long-distance movers is not mandatory but is a widespread practice to show appreciation for their hard work. The decision to tip, and the amount, is up to your discretion. When determining the tip amount, consider factors such as the level of service, professionalism, and care provided by the movers throughout the long-distance move.

The typical tip amount for long-distance moves is around $5/ hour per mover, excluding the truck’s transit time. It is preferable to pay the tip in cash and after the service is completed.

Keep in mind that a different crew may handle the unloading of your belongings at your new location.